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Orange Park Country Club Owners Association

Board of Directors (BOD)

Meeting Minutes

February 15, 2005

The Country Club of Orange Park (Dining Room)

Board Members

Present: Terence Barfield, Geri Groenert, Pat Harkness, Frank Knafelc, Chris Lawton, Ed Otocka

Absent: Darlynn Kennedy

Quorum Present? Yes

Proceedings

• Meeting called to order at 5:35 PM by the President.
• Terence Barfield made a motion to approve Minutes from the 1/18/05 meeting.  Seconded by the Pat Harkness.  Motion passed unanimously.

President’s Report (Frank Knafelc)

• Nothing New Reported

Finance / Budget Committee (FBC) Report (Frank in the absence of Darlynn Kennedy)

• Ed Otocka / Geri Groenert (second) made motion to approve monthly financial report.  Motion passed unanimously.
• Banking relationship is under review for whether or not to switch banks.

Steering Committee Report (BOD POC: Frank Knafelc)

• Effort in progress to audit and resolve any overpayment issues between OPCCOA and LRIA.

Architectural Review Board (ARB) Report (BOD POC: Geri Groenert)

• Monthly report submitted by Geri.
• Ed Otocka made the motion to accept ARB Policies and Procedures as revised and submitted by ARB as being effective until the end of the month.  Geri seconded the motion.  Motion passed 5-1 (Terence Barfield objected).

Covenant Enforcement Committee (CEC) Report (BOD POC: Frank Knafelc)

• No motions offered.

Property Manager’s Report (BOD POC: Frank Knafelc)

• No motions offered.
• Report submitted in writing.

Roads Committee Report (BOD POC: Ed Otocka)

• Hill, Boring, Dunn & Associates is working on the new road drawings and expect to have them submitted by 2/18/05.  Special meeting of the Board will be held if needed.

Lakes Committee Report (BOD POC: Frank Knafelc)

• No motions offered.

Grounds Committee Report (BOD POC: Pat Harkness)

• Playground has some issues (old mulch, ants, trash not being picked up) that are in the process of being resolved.

Communications Committee Report (BOD POC: Pat Harkness)

• New community website is now active.  It can be found at www.opcountryclub.com.
• Articles requested for the next newsletter.

Rules Committee Report (BOD POC: Chris Lawton)

• Nothing reported.

New Business

• Clay County’s desire to purchase common area land for drainage project.  2/3 vote by the Resident’s required to sell the land.  We need to think about how to accomplish this effort.
• Banner and Sign have been asked to install a light for the community sign.
• Charlie Yow raised the issue of dirt from new construction on Cherry Grove being in the road.  Effective 2/18/05 all lots under construction that do not comply with our ARB guidelines for worksite cleanliness will be cleaned and the owner will have $200 deducted from their deposit. (page 6, paragraph 3 of the new ARB Guidelines).

The next meeting was scheduled for March 15, 2004 at 5:30 pm at the Country Club of Orange Park.

Meeting adjourned at 6:32 p.m.

Minutes submitted by the Secretary, Terence Barfield.

THESE MINUTES ARE SUBJECT TO APPROVAL BY THE BOARD OF DIRECTORS AT THE NEXT REGULARLY SCHEDULED BOARD MEETING BEFORE BECOMING OFFICIAL DOCUMENTS OF THE OPCCOA.