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Orange Park Club Owners Association
Board of Directors
Meeting Minutes
March 15, 2005
Country Club of Orange Park Club House
I. Called to order at 5:40 p.m.
Quorum: Yes
Members present: Terence Barfield, Geri Groenert, Pat Harkness, Darlynn Kennedy, Frank Knafelc, Chris Lawton
Members absent: Ed Otocka
II. Approval of Minutes: Groenert/Harkness moved to approve the Minutes of the February 15, 2005, after correcting them to show that Susan Bailey of March Landing Management Company was in attendance. Motion carried.
III. Treasurer’s Report: President Knafelc presented the monthly financial report. Written Report submitted. Motion: Groenert/Lawton made motion to approve Monthly financial report. Motion carried.
IV. Committee Reports:
i. Architectural Review Board: Geri Groenert reported that Committee met on March 3, 2005. 2 approvals. Homeowners Chuck Mass is present at this meeting and will discuss his swimming pool problem at the conclusion of this meeting.
A revised fee structure and ARB package will be delivered to all members in the very near future.
Groenert states to save costs; all questions related to ARB are to be directed to her first before going to the Management Company.
Homeowners presenting packages that are incomplete or do not comply and have need for the review of an attorney will be billed for attorney’s fees. Written report submitted.
ii. Covenant Enforcement Committee: Frank Knafelc reported that the Committee has not yet met and therefore no report given.
iii. Roads Committee: Charlie Yow reported that he had a recent meeting with Vince Dunn and a completed package should be finished by March 19th. Bids on roads should be back by April 30, 2005.
iv. Lakes Committee: Frank Knafelc. Nothing new to report.
v. Ground Committee: Pat Harkness. Nothing to report.
vi. Communications Committee: Pat Harkness. Written report submitted. Harkness states that the Website is up and running and that all Governing documents are now on the Website.
vii. Rules Committee: Chris Lawton. Nothing new to report.
viii. Steering Committee: Frank Knafelc reported that the completed financial reports for the Steering Committee (i.e. LRIA & OPCCOA) were presented and accepted. Both reports showed that income and expenditures were very close to 2004 estimated budget.
Irrigation system is still being looked as to replacement. However, since change of landscaping company, fewer repair bills have been presented.
V. Property Managers Report- Susan Bailey-March Landing Management
All members delinquent on their dies have been given delinquent notices and further notified that late charges and interest will be added to their past due accounts.
Clay County Utilities are responsible for inspection and maintenance of fire hydrants.
Enonosweep (street sweepers reportedly hired by Melrose Management) is to be notified to repay for street sweeping that was billed and paid for prior to transition. Street sweeping was never performed for bills in question totaling approximately $6,000.
Management Company to pursue collection of the costs to repair damage by a drunk driver to common property on Country Club Boulevard in February.
VI. Unfinished Business: No agenda items submitted.
VII. New Business:
i. Community/sign will not be maintained by Communication Committee. Motion: Barfield/Groenert moved that the duty of Maintenance normally assigned to the Secretary will now be performed by the Communications Chairman. Motion carried.
ii. Advertising on Website held over for further investigation on how advertising should be handled. (i.e. fee structure and if members only are allowed to advertise) Will be discussed at next meeting.
VIII. Residents Comments: Robert Somara inquired about update relative to street problem affecting his lot. Knafelc states that the road repair should take care of the problem when completed.
IX. Next meeting scheduled for April 19, 2005.
X. Meeting adjourned at 7:20 p.m.
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